RELEASE AND INDEMNITY PARTICIPATION AGREEMENT – 2021 VOW TO DRIVE SOBER® EXPO
Attendance
As an Exhibitor, you acknowledge and agree to staff your space during festival open hours. Exhibitors should refer to the VowToDriveSober.org site regularly for the latest details, news, updates and adjustments.
Grounds Preservation & Waste Management
As an Exhibitor, you acknowledge and agree not to penetrate asphalt, cement, disturb landscape or cause a permanent or temporary change to the grounds where the expo is occurring. As an Exhibitor, you also acknowledge and agree not to use trash receptacles placed at the event for use by attendees and also will not use the City of Phoenix streets or park or the Salt River Project roadways or canal in any way for disposing of waste. After the time allowed for vacating has elapsed, anything remaining at the expo will be discarded. Exhibitors are expected to leave the grounds where the expo is being held in the same condition in which they found it upon arriving at the event. Depending on the nature of any items left on premise, it may revoke an Exhibitor's right to participate in future events produced by The Next Step Foundation or RaceLookup.
Tent Canopies
Exhibitor tent canopies must be weighted down to stabilize and hold tent to the ground so it is secure.
Electricity and Lighting
Use of electric must conform to the uniform fire code of Maricopa County.
Exhibitor Placement
The Next Step Foundation reserves the right to place its Exhibitors according to its master plan. Space location will only be made available at the time of check-in. No refunds will be honored for dissatisfaction with space placement.
Exhibitor Imbalance
In The Next Step Foundation's sole discretion, it reserves the right to approve registration applications and set limits on like Exhibitors at the Vow to Drive Sober® Run Expo. The Next Step Foundation will issue a full refund of all registration fees paid by an Exhibitor not approved by The Next Step Foundation.
Refunds
As an Exhibitor, you may cancel your participation in the Vow to Drive Sober Run® Expo up until 45 days prior to the event for a full refund of registration fees paid. After this date, no refunds will be honored for any reason. When cancelling participation after this date, as an Exhibitor, you still agree to notify The Next Step Foundation as soon as it is known that you will not attend.
Selling or Trading
Selling or trading of reserved Exhibitor space or extras is strictly prohibited.
Event Cancellation
The Next Step Foundation in its sole discretion, may delay or cancel the event as it deems necessary, including if it believes the conditions on the day of the event are unsafe. If canceled, The Next Step Foundation will refund exhibitors for any fees paid to The Next Step Foundation for participating in the Vow to Drive Sober Run® Expo. As an Exhibitor, you acknowledge and agree not to seek any further damages or restitution above the reimbursement of the Vow to Drive Sober® Expo registration fees paid in the event delay or cancellation occurs.
Guarantee of Sales
As an Exhibitor, you acknowledge and agree The Next Step Foundation does not and cannot guarantee any Exhibitor's sales or profits.
Wi-Fi
As an Exhibitor, you understand that The Next Step Foundation does not provide a Wi-Fi network for Exhibitor use.
Vacating Premises
Vehicles will be allowed into the event to vacate at the end of the event when The Next Step Foundation, RaceLookup, or the Fire Marshall has deemed it safe to do so. Upon notification to vacate, as an exhibitor, you agree to quickly and efficiently deconstruct tents, tables, chairs, remove waste, clean the area, and remove all equipment and vehicles.
Permits, Licenses and Insurance
As an Exhibitor, you acknowledge and agree to secure and display all necessary permits and/or licenses required, and to carry any necessary insurance needed for operating as a business at the Vow to Drive Sober® Expo. The Next Step Foundation may request proof of these at any time. The Next Step Foundation is not liable and will not refund any fees if an Exhibitor is forced to close by any government agency for failure to produce necessary permits and/or licenses. In addition, The Next Step Foundation does not provide exhibitors with general liability or worker's compensation insurance.
Personal & Business Property
The Next Step Foundation is not responsible for lost, damaged, or stolen exhibitor property. This remains the responsibility of the exhibitor.
Photography Release
The Next Step Foundation produces the Vow to Drive Sober® Run Expo and reserves all rights as the producer. The Next Step Foundation may film, broadcast, telecast, video, photocopy, tape or print any portion of the event for advertising or promotional purposes without compensation and exhibitors participating in the Vow to Drive Sober® Run Expo waive and release any claim arising out of such use, publication or distribution.
General Release and Liability Waiver
Exhibitor agrees that it is acting as an independent contractor and will protect, waive, release, discharge any and all rights and claims for damages against The Next Step Foundation, RaceLookup, the beneficiaries, sponsors, hosts, other vendors, underwriters, advertisers, the Salt River Project, the City of Phoenix, Maricopa County, the State of Arizona, all municipal agencies or private parties whose property and/or personnel are used or in any way assist the event, all sponsoring or cosponsoring companies, all hosting or cohosting companies, all individuals related to the event and all nonprofits associated with the event, together with their officers, directors, shareholders, successors, and assigns for any and all claims or liability for losses, injury or damages of any type arising out of or resulting from an exhibitor's work activities or participation in the Vow to Drive Sober® Run Expo and further covenants not to sue any of the aforementioned parties for such losses.
